VloggerHeads

VloggerHeads Governing Procedures (Constitution)

The Governing Procedures of
VloggerHeads


PREAMBLE
Article 1. MEMBERSHIP
Article 2. REGISTERED VOTERS
Article 3. ADMINISTRATION
..............3.1 The Founders
..............3.2 Registered Voters
..............3.3 Administrators
..............3.4 Moderators
..............3.5 The Voting Committee
..............3.6 Deletion, suspension, banning
....................3.6.1 Deletion
....................3.6.2 Suspension
....................3.6.3 Banning
Article 4. VOTING GUIDELINES
..............4.1 General guidelines
..............4.2 The Voting Procedure
....................4.2.1 Leading up to elections
....................4.2.2 During elections
....................4.2.3 After elections
..............4.3 Votes on administrative positions
....................4.3.1 Administrators
....................4.3.2 Moderators
....................4.3.3 Voting committee
..............4.4 Proposals pertaining to the Governing Procedures
..............4.5 Demand for Impeachment
..............4.6.Proposals to be presented to the founders
..............4.7.Other Proposals


__________________________________________________________________


The Governing Procedures of VloggerHeads

Preamble


VloggerHeads is a community-administrated website.
The website has two founders, Tom Guarriello and Paul Robinett, who hold the powers inherent to their role.

Tom Guarriello legally owns the “vloggerheads.com” domain name.

The VloggerHeads community, consisting of all members of VloggerHeads and represented by the registered voters of VloggerHeads, owns the content and all social capital of the website Vloggerheads.

The founders and the community of VloggerHeads are co-owners of the website VloggerHeads. Any change of ownership must have the consent of both co-owners.
The members of the VloggerHeads community are bound by the Terms of Service (ToS), a document separate from the Governance Procedures and modified only by vote of registered voters.
The VloggerHeads community and the founders are bound by these Governing Procedures.

This document was accepted by the Citizens of VloggerHeads in the first vote on April 21st, 2010.
The vote and the document were publicly accepted via video by the founders on April 21st, 2010.
Updated with Amendments passed by the registered VH voters on June 2nd, 2010
Updated on November 7th, 2010, with Amendments passed by the registered VH voters in the July and October elections.

Article 1. Membership
Anyone can become a member of VloggerHeads under the following conditions:
The applicant must establish his or her identity and age, and consent to the provisions of the TOS and the Governing Procedures.
Persons under the age of 18 cannot become members of VloggerHeads.
Persons not consenting to the TOS and the Governing Procedures cannot become members of VloggerHeads.
VloggerHeads does not verify the identity information presented, but applicants who are obviously giving false identity informations will not be accepted as members.

All members enjoy the same rights on VloggerHeads, except for the rights reserved for the registered voters of
VloggerHeads.

Members can lose their membership in case of breaking the TOS or the Governing Procedures.

Article 2. Registered Voters
Any member of VloggerHeads can become a registered voter if s/he meets the following requirements.
1.The account has been in existence for at least 30 days prior to applying for "registered voter" status.
2.The account has at any time “verified” his/her identity by posting a video on VloggerHeads in which s/he clearly addresses the community, requests "registered voter" status and asks for the support of three registered voters.
3.The application for becoming a registered voter is supported by three (3) registered voters.
4."Anonymous" accounts, i.e., accounts that don't meet requirement # 2, can be voted in as "registered voters" in the voting following their application.
5.Prospective voters will be registered by the voting committee with their url. This information defines the account's voting status.
Any change to this information must be registered with the voting committee, and it is up to the registered voter to inform the voting committee of any changes made.

The “real” person holding the account can only hold one citizenship and only with the registered account. Transfer of "registered voter" status to another account held by the ”real” person must be applied for publicly and will lead to the account being considered a new "registered voter".

Administrators can at any given time make the "registered voter" status of an account, granted or applied for, subject to a vote by the registered voters "when it has been challenged by no less than 10% of the registered voters through a proposal to challenging the accounts identity," as is the rule for anonymous accounts. The registered voter status of the account will be suspended until the outcome of the vote. Administrators can only do so jointly.

The "List of Registered Voters" is published on VloggerHeads and will be kept by the voting committee.

Each Registered Voter is eligible to vote or campaign for any office immediately upon attaining the status of Registered Voter. Accounts voted into "registered voter" status can vote in the election following their acceptance.

Having attained Registered Voter status, a member shall not be required to provide video verification of identity to run for or maintain a position at VloggerHeads. Registered voters who run for the positions of Administrator and Moderator must provide the Founders with a verifiable name, offline address and telephone number.

Registered voters who have been banned or have deleted their registered account will become "former
registered voters".
Former registered voters are listed on the List of registered voters. Upon application for registered voters status, they will immediately be granted registered voters status and will be treated as new registered voter.

Registered voters must participate in at least 50% of the annual votes or they will lose their "registered voter"
status.


Article 3. Administration
The administration of the website consists of the following elements with their respective rights and
duties:

3.1 The Founders


The founders, Tom Guarriello and Paul Robinett, are not part of the administration and hold no administrator
powers other than that of the founding account.


As the founding account is legally liable for financial and legal matters concerning the
website, the founders have the following prerogatives:
1.Veto on all community decisions resulting in financial liabilities
2.Veto on all community decisions resulting in legal liabilities.
3.Final decision in case of breach of the Governing Procedures by the administration.

4.The requirement that anyone who wishes to serve as an Administrator or Moderator provide the Founders with a verifiable name, offline address and telephone number.
5.In all cases brought before them (via a proposal or by the moderators or administrators)
requesting their action as “Supreme Court” of VloggerHeads.

Other than in the above cases, the founders will refrain from any use of the founding
account.

The founders have the following duties:
1.Represent the website in all legal matters.
2.Assure the correct payment of all financial liabilities of the website.


3.2 The Registered Voters of VloggerHeads

The registered voters represent the community of VloggerHeads. They hold the final decision on all matters concerning the administration of the site. They exercise that right by vote.

The registered voters appoint the administrators, the moderators and the voting committee as their representatives via vote. The registered voters can impeach these officials at any time via a proposal. The registered voters can appeal to the founders via a proposal.

3.3 Administrators

There are two administrators.
Only registered voters can become administrators.
There is no limit to the number of terms a registered voter can serve as administrator.
Administrators can hold no other office during their time of service.
The term of an administrator lasts 6 months.
The two administrators will be elected to staggered terms set three months apart.
Each Administrator will add the term “[Admin]” to the end of his/her screen name for the duration of term as Administrator. The term “[Admin]” will be removed from the screen name, once that person is no longer an Administrator. No other member of VloggerHeads may have the term “Admin” within his/her screen name.

The administrators represent the registered votership during their terms. They will base all their actions and decisions on the Governing Procedures and the spirit of the Governing Procedures in cases not specified therein.

They shall oversee the site's well-being, develop and enhance its features and future, and will assure compliance with the Governing Procedures and the TOS.

They shall carry out all proposals accepted by the registered voters and represent the community towards the
founders.

Their prerogatives are:
1.Members may only be banned by an administrator.
2.Administrators can override all decisions made by moderators.
3.Administrators can put a proposal to vote without any further support by registered voters.
4.Administrators can appeal directly to the co-founders.
5.New Members may only be admitted by administrators.
6.Administrators can strip moderators of their office and powers without prior consent by the registered voters. They may only do so jointly.

Admin cannot grant themselves additional prerogatives than these stipulated, by rewriting the GP or other key governing documents, without having it approved in a community vote.


3.4 Moderators

There are three moderators.
Only registered voters can become moderators.
There is no limit to the number of terms a registered voter can serve as moderator.
Moderators can hold no other office during their time of service.
The term of a moderator lasts 9 months.
The three moderators will be elected to staggered terms set three months apart.
Each Moderator will add the term “[Mod]” to the end of his/her screen name for the duration of term as Moderator. The term “[Mod]” will be removed from the screen name, once that person is no longer a Moderator. No other member of VloggerHeads may have the term “Mod” within his/her screen name.

The moderators shall oversee the daily events on the website, assure that no content posted or interaction between members breaches the TOS and feature content posted.
Their prerogatives are:
1.Moderators may delete content posted.
2.Moderators may declare a member suspended.
3.Moderators may feature.
4.Moderators may call for a vote on impeachment without the otherwise required support of 35% of the registered votership. They may only do so as a majority of all moderators.
5.Moderators may appeal directly to the founders in their role as “Supreme Court” of VloggerHeads.They may only do so as a majority of all moderators.

3.5 The Voting Committee

The voting committee consists of two persons.
Only registered voters can be members of the voting committee.
There is no limit to the number of terms a registered voter can serve as member of the voting committee,
except that the terms cannot be consecutive, i.e., a voting committee member cannot run for the term of office immediately following that during which she or he is an active member of the voting committee.
An active member of the voting committee cannot run for any office during an election which she or he administers, i.e., while he or she is an active member of the voting committee.

Members of the voting committee can hold no other office during their time of service.
The term of a member of the voting committee lasts 6 months.
The two members of the voting committee will be elected jointly.

The voting committee effects the votes every three months.
It assures compliance with the voting rules.
It announces the results of the votes.
It will assure correct procedure and fairness in case of a demand of impeachment.


In the event that a VC member is unavailable during the voting window, an acting Moderator will serve as a temporary stand-in to assist with the election.


3.6 Deletion, suspension, banning

3.6.1 Deletion
Content can be deleted by moderators and administrators. The affected user will receive one warning before the
incriminated content is deleted. The warning contains the reason for
deletion.

3.6.2 Suspension
A member can be suspended from participation in cases that are not severe breaches of TOS. Before suspension, a member shall receive a warning. The warning contains the reason for suspension.
The suspension will be announced publicly via blog and privately via a PM. The announcement of suspension will contain the kind of interaction a member shall refrain from and how long the suspension shall last. Non-compliance with the suspension will result in immediate banning.

3.6.3 Banning
Banning results in deletion of all content a member has contributed. Banning shall therefore only be executed in severe cases of breach of TOS or Constitution [GP], non-compliance with a suspension or repeated suspension
of a member.

Article 4. Voting Guidelines:

4.1 General guidelines

1.Votes cast cannot be changed under any circumstances.
2.The outcome of the vote will be announced by the voting committee at latest 48 hours after closing of voting period and will go into effect immediately.
3.The number of invalid votes will be published. Invalid votes will be counted when determining the voter turn-out.
4."Over 50%" means: the next integer over 50% (eg.: 87 registered voters = at least 44
registered voters)

4.2 The Voting Procedure

Members of the voting committee will adhere to the following guidelines:

1.The voting committee will act independently from VloggerHeads administration. VC members may ask for guidance from admin regarding issues concerning the voting process, but are in no way obligated to take directions from admin with regard to interpreting the Constitution with regard to the voting process as outlined in
this section (4.2). It is understood that registered voters elect VC members whom they trust to interpret the Governing Procedures in matters having to do with the voting process and whom they believe will carry out elections in the spirit of consistency, fairness, and transparency.
2.VHvotes will remain the account used for members to access updated information. Only the two elected VC
members will have the password to the account and the e-mail account that accompanies it.
3.VC members will keep the "List of Registered Voters" as up to date and as accurate as can be expected. Only current registered voters who are eligible to vote should be friends to the VHvotes account.
4.When acting on behalf of the voting committee, VC members will use the VHvotes account.
5.Ballots must include, for each voting item, an option to "abstain" which must be included (and published) in the final tally.

Timeline

4.2.1 Leading up to the election:

A video/blog will be posted announcing the approaching campaign window dates and times, using U.S. EST (a few days before the actual window opens).
The video/blog will communicate the basic rules laid out by the Governing Procedures that are pertinent to prospective candidates and will also remind members to apply for "registered voter" status.
The 7-day campaign window will also serve as the time period in which applications will be accepted for new "registered voter" status or for former members who wish to be reinstated as registered voters. Registered voters may, at this time, also request that their names be removed via private message to the VHvotes account.
The campaign window will then open for a period of seven days, ending on the evening before the day of the election.
Once prospective candidates and members applying for "registered voter" status gather the required support of fellow registered voters, they're expected to send a PM to VHvotes alerting the voting committee of their declaration along with a link to the vlog or blog where the required support can easily be located.
During the campaign window, the voting committee will keep the information on the VHvotes
page accurate and as up to date as possible.
Before the campaign window closes, the voting committee will review the "List of Registered Voters" and make sure all current registered voters have active accounts and are a friend to the VHvotes account. All accounts listed as "new" should not yet be a friend on the account until after the election, otherwise they will mistakenly receive a ballot when the mass PM goes out at vote-time. Members listed as "former registered voters" will be checked to ensure they are no longer a friend of the account.
The campaign window will close on time.
A "Voter's Guide" in video form will be posted shortly after the closing of the campaign window. This guide will include: (1) who is running, (2) voting instructions, (3) a view of the actual ballot, and (4) a call for clarifying questions posed by VH membership. The text of the video or blog will include the text of the actual ballot. Any mistakes on the ballot brought to the attention of VHvotes will be corrected within twelve hours of its initial posting. Any edits to the ballot will be followed by a blog post with the text of the corrected ballot. The blog with the corrected ballot must remain at the top of the blog section until the voting window opens.

4.2.2 During the election:

The Voting Window will open with a video announcement that includes the dates and times of
the window.
A private message will be forwarded to all registered voters (friends of VHvotes account) with a copy of the ballot along with instructions on voting (which is basically replying to the message).
Votes will only be accepted as valid if received during the dates and times stated as being the
"Voting Window".
During the voting window, the application process for "registered voter" status will be suspended.
When a registered voter has replied with their votes, the voting committee will respond with a receipt,
which will include a confirmation message and a private "verification number" (known only to the registered voter and the VC) to be used, after results are published, to confirm that the vote was counted and was done so
accurately.
Shortly after voting closes, the voting committee will post a message on VHvotes announcing the closing of the window.

4.2.3 After the election:

Voting committee members will revise the "List of Registered Voters" by deleting the label of "new" from registered voter who had to sit out the current election. They will also be added as a friend to the VHvotes account.
The voting committee members will tally the results and will have up to 48 hours to post them along with a list of how members voted, using the verification numbers in place of user names (with respect to the privacy
regarding how individual registered voters voted).
If there are run-offs, the outgoing voting committee will organize the details and set up a process that
will be proposed as an amendment before the following election.
The voting committee will permanently delete all emails from both the VH account and the email account in order to preserve the privacy of registered voters whom were in contact with the outgoing VC members prior to the recent election.
Shortly after the final results are posted, the outgoing VC members will meet with the newly-elected committee to transfer knowledge, data, and passwords.
The first order of business for the new VC will be to change the passwords on both the VloggerHeads account and the accompanying email account.


4.3 Votes on administrative positions

Votes on administrative positions must receive a voter turn-out of over 50% of all eligible voters.
If the election fails to receive the required voter turn-out, there will be a second vote without this requirement.
Candidates must make their candidacy public via a video, they are not required to show their face.
A candidacy must be supported by at least 5 registered voters.
Support must be non-ambiguous and made official via comment on the candidate’s video or via a video.
Registered voter may support as many candidates as they wish.
The deadline for candidacies is 12:00 PM EST on the Saturday before start of the voting period.
The official list of candidates will be announced on the following Sunday.
Candidates can run for one office only
If a candidate withdraws before the end of the voting period, the candidate is taken off the list and
those votes will not be counted.
If a candidate withdraws before the announcement, the candidate is taken off the list and those votes will not be
counted.
If a candidate withdraws after the announcement, the runner-up takes the position.


4.3.1 Administrators
Registered voters have as many votes as there are positions up for election.
Each candidate can only receive one vote from each voter.
The candidate(s) with the highest number(s) of votes win(s) the election.

A candidate running unopposed must receive at least fifty percent of the vote from the registered voters participating in that election, rounded up (i.e. if 63 people vote, an unopposed candidate must receive a minimum of thirty-two votes). A candidate not receiving this minimum shall be considered to have a vote of No Confidence, and invalidated. The invalidated candidate cannot continue to run in a re-vote for that election, but may run in the following election. In cases where there are two or more slots open for a position, two or more candidates running would be exempt from this fifty percent requirement.


In case of a draw, a vote will be held between those candidates.
In case of a run-off, the voting period starts with the announcement of the results and ends on the next Sunday at 12:00 PM
EST.


4.3.2 Moderators
Registered voters have as many votes as there are positions up for election.
Each candidate can only receive one vote from each voter.
The candidate(s) with the highest number(s) of votes win(s) the election.

A candidate running unopposed must receive at least fifty percent of the vote from the registered voters participating in that election, rounded up (i.e. if 63 people vote, an unopposed candidate must receive a minimum of thirty-two votes). A candidate not receiving this minimum shall be considered to have a vote of No Confidence, and invalidated. The invalidated candidate cannot continue to run in a re-vote for that election, but may run in the following election. In cases where there are two or more slots open for a position, two or more candidates running would be exempt from this fifty percent requirement.
In case of a draw, a vote will be held between those candidates.
In case of a run-off, the voting period starts with the announcement of the results and ends on the next Sunday at 12:00 PM EST.


4.3.3 Voting committee
Registered voters have as many votes as there are positions up for election.
Each candidate can only receive one vote from each voter.
The candidate(s) with the highest number(s) of votes win(s) the election.

A candidate running unopposed must receive at least fifty percent of the vote from the registered voters participating in that election, rounded up (i.e. if 63 people vote, an unopposed candidate must receive a minimum of thirty-two votes). A candidate not receiving this minimum shall be considered to have a vote of No Confidence, and invalidated. The invalidated candidate cannot continue to run in a re-vote for that election, but may run in the following election. In cases where there are two or more slots open for a position, two or more candidates running would be exempt from this fifty percent requirement.
In case of a draw, a vote will be held between those candidates.
In case of a run-off, the voting period starts with the announcement of the results and ends on the next Sunday at 12:00 PM EST.


4.4 Proposals pertaining to the Constitution

Votes on proposals must receive a voter turn-out of over 50% of all eligible voters.
If a proposal fails to receive the required voter turn-out it is considered refused.
A proposal must be published in text (
blog or group).
A registered voter proposal must be supported by at least 5 registered voters.
Support must be non-ambiguous and be made official via comment on the publishing blog or group or via a video.
A proposal will be voted on by a "yes" or "no" vote.
A proposal will be decided by the majority of votes cast.
Each registered voter has one vote only.

4.5 Demand for Impeachment

Votes on impeachments must receive a voter turn-out of over 50% of all eligible voters.
If a demand for impeachment fails to receive the required voter turn-out it is considered refused.
A demand for impeachment must be published in text (blog or group) and registered with the
voting committee.
A demand for impeachment must be supported by over 35% of all registered voters to be put to a vote. The demand has a window of 72 hours once published and registered to receive this support. Otherwise it is
considered refused.
Support must be non-ambiguous and made official via comment on the publishing blog or group or via a video.
A demand for impeachment will be overseen by the voting committee once published. If a demand of impeachment receives the required 35% support, the voting committee will call for a vote within 48 hours of being notified of that requirement being met.
Votes on impeachments must receive a voter turn-out of over 50% of all eligible voters.
If a demand for impeachment fails to receive the required voter turn-out it is considered refused.
Votes on impeachments must receive a voter turn-out of over 50% of all eligible voters.
If a demand for impeachment fails to receive the required voter turn-out it is considered refused.
A demand will be voted on by a "yes" or "no" vote.
A demand will be decided by the majority of votes cast.
Each registered voter has one vote only.

4.6 Proposals to be presented to the founders

Votes on proposals must receive a voter turn-out of over 50% of all eligible voters.
If a proposal fails to receive the required voter turn-out it is considered refused.
A proposal must be published in text (
blog or group).
A registered voter proposal must be supported by at least 5 registered voters.
Support must be non-ambiguous and be made official via comment on the publishing blog or group or via a video.
A proposal will be voted on by a "yes" or "no" vote.
A proposal will be decided by the majority of votes cast.
Each registered voter has one vote only.

4.7. Other Proposals

Any member can put forth a proposal.
Votes on proposals need not receive a fixed voter turn-out.
A proposal must be published in text (
blog, group, discussion forum, or a vlog with a complete text description).
A proposal must be supported by at least 5 registered voters.
If a proposal is being put forth, as is, for registered voters to vote on in the next election and is merely seeking support, it must state "Final Proposal". The text of the blog may NOT be modified after it is first published.
Doing so renders that particular proposition null and void.
Support must be non-ambiguous and made official via comment on the publishing blog or group or
via a video.
A proposal will be voted on by a "yes" or "no" vote.
A proposal will be decided by the majority of votes cast.
Each registered voter has one vote only.
If a proposal is being put forth and it requires some type of financial expenditure should it pass, it must include a plan for possible ways for that idea to be funded and the person making that proposal must assume
responsibility for making those funds available should the measure be passed.
The impetus for any decisions made that require financial support shall not be put on the administration. Admin may offer support but it is not a condition of their role. If, after a reasonable period of time to be defined, funds are not made available, the proposal and vote shall be considered null and void.

Last updated by Frank May 2, 2011.

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